Track time against proposal scope to measure true project profitability
Toggl Track is a simple, powerful time tracking tool used by agencies and freelancers to track hours across projects and clients. When connected to Pitchsite, time entries in Toggl link directly to the client project created from your proposal — giving you real-time visibility on margin versus what was quoted.
A step-by-step look at how Toggl Track and Pitchsite work together.
Link your Toggl Track workspace to Pitchsite using your API token. Projects, clients, and workspaces sync immediately.
When a Pitchsite proposal is accepted, a new Toggl Track project is automatically created for the client — with the agreed budget set as the project estimated hours.
Team members log time in Toggl against the new client project. Pitchsite compares actual hours against the estimated hours from the proposal in real time.
When tracked hours reach 80% of the proposal budget, Pitchsite generates an alert — prompting a scope conversation before over-servicing silently erodes your margin.
Compare Toggl time data against Pitchsite proposal values to calculate gross margin per client. See exactly which proposal types and service combinations are most profitable.
Real ways agencies use Toggl Track and Pitchsite together.
Know exactly how profitable each client is — not at month end, but in real time. Toggl + Pitchsite gives you the margin visibility most agencies never have until it's too late.
When time approaches the proposal budget, your account manager gets an alert. They can address the scope conversation proactively — before the client receives an unexpected invoice.
Analyse historical Toggl data for completed projects: how many hours did similar proposals actually take? Use that data to price future proposals more accurately and maintain target margins.
For retainer clients, track time per month against the retainer value. Consistently over-delivering at the same price is a sign to renegotiate the retainer upward.
Why agencies connect Toggl Track to Pitchsite.
Track time against proposal scope to measure true project profitability
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Get started free →Yes. A Toggl time summary widget can be embedded in the Pitchsite deal view — showing total hours logged, budget remaining, and hourly burn rate without leaving Pitchsite.
Yes. Toggl billable hours data syncs with Pitchsite invoicing — billable time logged in Toggl can be added to a Pitchsite invoice as line items.
Yes. Pitchsite passes the project name and estimated hours to Toggl but not the commercial proposal value — team members see their time budget, not the billing rate.
Yes. Toggl's project revenue report uses the billable rate data from the proposal-created project to calculate revenue vs. time cost — an accurate P&L at the project level.
Other tools that work well alongside Toggl Track + Pitchsite.
Time tracking, invoicing, and proposal scope — all in sync via Harvest
View integration →Free time tracking connected to your Pitchsite proposals
View integration →Invoice clients immediately from accepted proposals via FreshBooks
View integration →